The Patient Participation Group meets on the third Wednesday of every month at 6pm at the Practice and are well attended. The group also has subcommittees for specific initiatives with a heavy workload.
The Patient Participation Group was formed in February 2012 and the group has 13 members, but has up to 20 members that have attended since 2012 and after the recent 2015 AGM the group has attracted the interest of 8 more patients including a young person under the age of 16. Staff members also support the group including a GP, the practice manager, a receptionist and a nurse. The group represents both Kiveton and Harthill Practice with a list size of over 11,300 patients. All the minutes from the meetings,chairman's reports, patient surveys, the constitution and the reporting template can be found in the Patient Participation Group section of the website.
The practice opening hours, including extended hours can also be found on the home page. The surgery is open Monday to Friday 8.30 to 18.30. The GPs and nurses offer extended hours on a rota basis in the evenings from 18.30 to 19.00hrs and in a morning 0700 to 0800 hrs. Harthill surgery is open from 08.30 to 12.30 midday Monday to Friday (Wednesday until 1500) and Monday and Thursday evenings 1600 to 1800 hrs, offering extended hours on a Tuesday morning. Appointments can be booked face to face, over the telephone or online (registration for this needs to be done a the Practice.
The core committee include the Chair, Vice Chair, the Treasurer and Secretary . Men and woman are equally represented within the group and the age range includes a young person at 17 years old and up to those of a retirement age. Meetings are on the ground floor of the surgery to allow wheelchair access for members. At the March Annual General Meeting a new Chair, Vice Chair and Secretary were voted in and the Treasurer relected.
Chair – Mr Keith Emsden
Vice Chair – Mrs D Bradley
Treasurer – Mr B Winterbottom
Secretary – Mrs H Greer- Waring
Promotion of the group is maintained by using the Practice website, the practice booklet, the reverse side of the repeat prescription, application form on registration at the Practice, posters placed prominently around the two surgeries and on the PPG noticeboards displayed in the Foyer at the Practice and at the local village hall. The Patient Participation Group review feedback such as the practice questionnaire, GP questionnaire, NHS Choices and The Family and Friends Test. A member of the group is also present on the Family and Friends day at the practice.
In 2012 the group undertook a survey of Carers in the practice and in 2013 a survey of Physical Activity. In July 2013 the group arranged a Physical Activity Event with Dr Joanne Wallis to promote the concept of Physical Activity for patients of all ages. The group produced a Practice Questionnaire in December 2013 to find out what patients thought about the services provided by the practice, which is published in this section with a group Profile. The group also held a carers week to support, identify and give infomation to the carers. The 3 priority areas for 2014/2015 for the Patient Participation Group were: 1. Continue engaging with outside groups - particulary those who may not have the opportunity to engage such as elderly patients and engage with the school 2. DNA's - missed appointments and how to decrease the number of DNA's 3. To look at the appointment system and how it can be improved and how to educate patients to use it to their best advantage. We will also endeavour to ensure the provision of top class medical and care services for an increased population.
The Group is keen to recruit new members and if you would like anymore information then please contact Marsha Raynes or Becky Clowes on 01909 510103 or email marsha.raynes@gp-C87004.nhs.uk and a form is also available to express your interest in the group at reception.
2014-15 Survey Reports
1. The purpose of the group is to represent the patients of this practice:
To obtain information which represents the opinions of patients on certain and relevant key issues.
To feedback this information to representatives of the practice and to provide comment and opinion on its content
To advise patients of the Practice’s response to this information, i.e. to ensure that the communication established is two-way.
2. The objectives are:
The objectives of the Group shall be to represent the patients of the Practice, to gather and collate opinion from patients via a range of sources, and to comment and offer opinion on these views to representatives of the practice, to encourage development and quality of health promotion and health care services; to achieve this aim by liaising with the doctors and staff, other community health workers, Health Authorities and other persons or organisations concerned with health care.
The Group shall be non-party in politics and non-sectarian in religion, and shall be formed using the best principles of equality and diversity. The Group and the practice will make every effort to ensure that the constituent elements of the Group are representative of the practice patient demographic, with a range of patient interests represented.
The Group shall have power to affiliate to the National Association of Patient Participation Groups and to other organisations with similar objectives.
3. Activities will include:
a. The gathering of information using various techniques, which will include
Telephone and computer-based surveys
Focus groups and meetings
b. The analysis of this information and the presentation of conclusions to senior representatives of the practice.
c. In achieving the objectives, the Group will liaise and in certain cases work with:
The doctors and staff of the practice
The PCT (Primary Care Trust)
and other organisations concerned with health care
Patients registered at the practice who are not members of the Group may attend the meetings to observe and would be given the opportunity to speak, but not vote, on any matters which are on the meeting agenda.
The committee reserves the right to vote and make the final decisions.
There will be an Annual General Meeting on the third Wednesday of February each year, when the committee will stand down and members can stand for re-election and any patient of the practice can also nominate themselves for election to the committee. The practice and the Group may approach individual patients for potential membership.
There will be a maximum of 16 members on the committee and from these will be voted a
Secretary (this can be on a rota basis)
A quorum will be 5 committee members plus at least one practice representatives.
All monies raised by or on behalf of the Group shall be applied to further the objects of the Group and for no other purpose. The Treasurer shall keep proper accounts of the finances of the Group. The accounts shall be audited once a year by a qualified auditor who shall be appointed by the Annual General Meeting. An audited statement of accounts for the last financial year shall be submitted by the Committee to the Annual General Meeting.
6. Special General Meeting:
A Special General Meeting shall be held if not less than one third of the voting members of the current Committee request it in writing, stating the reasons, to the Chairperson or Secretary. The date of the meeting shall be advertised in the Practice for at least 14 days in advance and must be held within 21 days of receipt of a written request. The meeting shall be for the purpose of altering the constitution in accordance with clause 11 or of considering any matter referred to it by the Committee or for any other purpose.
If the Committee decides at any time that on any grounds it is necessary to dissolve the Group it shall call a Special General Meeting. If such a decision is confirmed by the simple majority of those present and voting at the meeting the Committee shall have the power to dispose of any assets held by the Group. Any assets remaining after satisfaction of any proper debts and liabilities shall be applied towards charitable purposes for the patients of the Practice as the Committee may decide and as may be approved by the Charity Commissioners for England and Wales.
8. Alterations to the Constitution
Any proposal to alter this constitution must be delivered in writing to the Secretary not less than 14 days before the date of the meeting at which it is first to be considered and shall be advertised together with the date of the meeting. An alteration will require the approval of a two thirds majority of Committee members or a simple majority of those voting at the Annual general Meeting. Notice of such meeting must be given in accordance with normal procedures.
No alteration to clause 2 shall be made without the consent of the Charity Commissioners for England and Wales.